Features of Virtual Reality for Events
Product features
- Players:
- 1 to 4 players |
- Game time:
- 10 min
- Electricity:
- Yes |
- Power:
- 500 W
- Staff:
- No Staff Needed |
- Weight:
- 10 kg
- Set-up:
- 30 min |
- Takedown:
- 30 min
- Size:
- 100 x 230 x 100 cm (Height x Width x Depth)
- Recommended space:
- 300 x 300 cm (Width x Depth)
What virtual reality for events is and how it works
Virtual reality hire for events takes guests into digital worlds with VR headsets, as a full-service package: the player lives the experience and everyone else follows it on a screen.
- The participant puts on the headset and enters an interactive 360-degree experience.
- Depending on the content, they explore a virtual world or play challenges with objectives.
- Other guests watch on screen what the player is doing.
- We recommend 2- to 3-minute sessions; the host keeps track of each player's time.
What kind of events virtual reality is ideal for
VR headsets for events fit:
- Corporate events and team building
- Tech trade fairs and conferences
- Product launches
- Brand activations and promotional events
- Shopping centres
- Festivals and gaming events
- Private parties and celebrations
VR specifications and what's included
- Equipment: PS4 VR or HTC VIVE PRO, depending on the event.
- Includes: VR headset and motion controllers, 55" screen on a metal floor stand, positioning modules, VR camera, cable covers, transformer, 2 games to choose from and a stand that can carry your logo.
- Staff: a technician or host for 3 hours included.
- Space: at least 200 x 150 cm free of obstacles, with two positioning stations (230 cm tripods) in the corners, up to 5 m apart.
- Format: played seated, standing or moving.
A turnkey professional virtual reality simulator.
Why hire virtual reality?
- Innovation: one of the most eye-catching attractions at any event.
- It connects people and brands: the player lives it and the crowd shares it on screen.
- Tailored content: exploration or games to suit the audience.
- Tech for trade fairs: a VR experience for tech stands that creates queues.
VR headset hire in Barcelona for corporate events and congresses
Another dimension
VR headset hire in Barcelona lets you surprise an audience that thinks it has seen it all. At corporate parties and conventions, the VR station fills with colleagues cheering each other on as they follow the game on screen, and the player's reactions are half the show.
At congresses and professional conferences, a virtual reality station in the exhibition area gives delegates a different kind of break between sessions. At schools and education fairs it brings technology to pupils in a hands-on way, with content suited to their age. It also works for birthdays and private parties. We serve Barcelona, Madrid and the whole of Spain, technician included.
- Corporate parties: a virtual reality zone with team challenges and a score leaderboard.
- Congresses and conventions: a VR station in the exhibition area to liven up breaks.
- Schools and education fairs: virtual reality experiences that bring technology into the classroom.
- Birthdays and private parties: VR headsets for a different celebration with friends.
Technician includedFairs and congressesAcross Spain
Branding the virtual reality stand
While the player wears the headset, the crowd watches the 55" screen. On the virtual reality stand with your logo, the best spot for your brand is right below it:
- Board: 100 x 125 cm (Height x Width).
- Material: 3 mm PVC Eurolight on a wooden stand (quoted separately).
- Lead time: 2 extra weeks for printing.
We can also wrap the frame in vinyl or show your image between games. You send your artwork or we create it in a couple of days; trusted suppliers print and our team fits it.
Everything travels in plastic film and arrives gleaming. An immersive brand experience for tech fairs and conferences.
Virtual reality with a branded cabinet
Screen cabinet
Choose the cabinet and dress it in your brand
You can hire the virtual reality set with three screen set-ups. With the large cabinet or the small cabinet, the screen sits in a cabinet that we wrap in printed vinyl with your branding. With no cabinet, the screen stands on a TV stand and we do not brand it, although you can dress the space however you like.
In the 3D designer you choose the large or the small cabinet and see your design on it straight away, before you ask for a quote.
- Maximum impactLarge cabinet172 × 130 × 60 cm (H x W x D)50" screen hung in front, at eye level.Branded: front, sides and back.
- CompactSmall cabinet100 × 100 × 24 cm (H x W x D)2 cm wood. The screen shows from behind.Branded: the front (100 × 100 cm).
- Not brandedNo cabinetScreen on a TV standLess space, quicker set-up.No vinyl: decorate it your way.
The vinyls go on the protected cabinet and come off after the event. We confirm lead times and exact sizes with your quote.
Virtual reality hire price
The price of virtual reality equipment hire depends on how many stations you need, whether the event is in Barcelona or further out (Madrid, for example), the days or weeks, staff hours and branding. In Barcelona there is no charge for delivery, set-up or dismantling. Call or write to us stating the days, rough timetable and whether you want branding.
VR set-up and installation
VR headset set-up takes 30 to 60 minutes in good conditions:
- Parking: a nearby spot for unloading helps; our vans are 240 cm tall and don't usually fit in underground car parks.
- Access: a route with no stairs or obstacles.
- Clear space: if there's furniture in the area, we lose time moving it.
- Installation: about 30 minutes to set up the tripods, calibrate the headsets and connect the equipment and screen.
- Supervision: the technician stays during the event.
- Dismantling: afterwards, we take everything away.
Booking virtual reality
To hire virtual reality for your event, you pay 50% and the remaining 50%, at the latest, on the day of the event. With the first payment the booking is done. To invoice we need the set-up and start date and time, the contact on arrival, the exact place and the tax details.
Lead time: in Barcelona we accept bookings up to the eve; outside it we ask for more margin (Madrid is 7 hours' travel). A month is advisable, plus 2 more weeks if it is branded.
Cancellation: 100% is reimbursed if the event is called off for causes beyond your control or if rain prevents installation. Moving the date with prior notice costs nothing.
Frequently asked questions
How does virtual reality for events work?
The player puts on the VR headset and enters a 360-degree interactive experience, while the other guests follow what they are doing on a 55" screen. We recommend sessions of 2 to 3 minutes, and the hostess keeps track of each player's time.
What is included when hiring virtual reality for events?
It includes VR headset and motion controllers, a 55" screen with stand, positioning modules, VR camera, 2 games of your choice and a technician or hostess for 3 hours. The equipment is PS4 VR or HTC VIVE PRO, depending on the event.
How much power and space does virtual reality for events need?
Virtual reality needs electricity (500 W) and a recommended space of 300 x 300 cm. As a minimum, you need 200 x 150 cm free of obstacles, with two positioning stations in the corners. It can be played seated, standing or on the move.
Can my logo go on the virtual reality stand?
Yes, the virtual reality stand can be vinyl-wrapped with your logo, and we can also fit the screen into a unit dressed in vinyl printed with your image. The stand with your logo needs 2 extra weeks for printing. You send us your artwork or we create it in a couple of days.
